Visa In-person Application Required Information

2026/4/1

Please read ALL of the below to ensure you have provided the detailed required information.
Applications lacking information are NOT accepted.

Please apply with AMPLE time for processing as applications are open 3 MONTHS before you wish to go to Japan. Applications with insufficient time for processing wil not be accepted.

APPLICATION FORM:

1. You did not complete the application form fully.
e.g. address of hotel accommodation in Japan was INCOMPLETE. Missing prefecture name, street number, post code etc. Please confirm and provide the FULL address.
e.g. for place of birth you only wrote the city. It is asking for CITY, STATE or PROVINCE and COUNTRY
e.g. residential address in Australia was INCOMPLETE. Please provide the FULL address including street number, street name, SUBURB, STATE, POST CODE and COUNTRY.

2. You did not write "NONE" in sections requiring it that were not applicable to you.
e.g. if you have no other names please put "NONE", if you have no other nationalities please put "NONE" etc.
3. When filling out current profession information was too vague.
E.g. occupation you only put "business owner" business owner and employer as your own name. Please put specifically what type of business you own in brackets, name of your business in employer section and provide the address and contact number etc.
4. When filling out current profession for children in school you did not write student and you did not provide the school name, address and contact.

PHOTO:

1. Your photo is too old. Photos must be taken wihin the last 6 months.
2. You submitted a photo that was printed on generic printing paper. Please bring a proper passport photo printed on photo paper.
3. Your photo has shadows.
4. You did not have a plain background for your photo.
5.Your child's photo was a school photo.
6. Your photo is too big or too small. Please see here for photo examples.

SCHEDULE OF STAY:

1. You did not provide a DAY by DAY schedule.
2. Your schedule is TOO VAGUE.

(e.g. you only wrote “sightseeing” "day trip" "tour" "explore (city name)" , only wrote the area name, or only "travel to (city name)". THIS IS NOT ACCEPTED)
3. You did not provide the intended accommodation name, address and phone numbers for all accommodations for EACH DAY. For Airbnb’s, please write “Airbnb” in the contact box.

BANK RECORDS:

1. You had a large deposit that was not verified with extra documents.
Deposits even in your own name must be traced back to where they ORIGINATED FROM. If the deposit in your own name came from your other bank account, the other bank account 3 months records must also be submitted.
2. You provided your transaction record (which did not show sufficient funds for your trip) and then provided a proof of balance sheet suddenly showing sufficient funds. This is NOT accepted. Proof of balance is NOT accepted. You must upload the TRANSACTIONS to show how your bank suddenly has sufficient funds for your trip.
3. Your bank records were not for 3 months.
e.g. January to March is only 2 months – Jan to Feb (1 month), Feb to Mar (2 months)
4. You are a student and your parents transfer money but you did not provide the extra documents required to verify the large and/or constant transfers stated in the requirement list.
5. You only submitted your everyday account and it did not have sufficient funds for your trip. Please submit your bank records for the account with the MOST FUNDS in it.
6. You only submitted your savings account which constantly has transfers from your other account and you did not provide 3 months of your other account.
7. There was no name on your transaction list. If your transaction record does not have a name and address, simply upload the transactions list AND ALSO the latest bank statement showing the matching account number shown on the transaction list and also your name and address.
8. You have a large deposit from your spouse/ parents/child OR you are using their bank account (your name is not listed as an account holder) instead and you did not submit the extra documents needed to use their account for your application as stated in the requirement list.

FLIGHT SCHEDULE:

1. You did not provide your intended flight details starting from Brisbane or Gold Coast.
2. You did not provide your intended flight details returning to Brisbane or Gold Coast.
3. You only submitted typed up flight details. You must submit EITHER screenshots of intended flights or e-tickets (flights do NOT have to be purchased)
4. You are not coming back to live in Australia, and you did not provide a letter stating that after your Japan trip you are no longer living in Australia and therefore will not come back.
5. You require a visa for the next country AFTER Japan and you did not submit a valid visa for that country.

AUSTRALIAN VISA:

1. Your Australian visa type is “Tourist/Visitor Visa”.
(If you hold an Australian tourist/visitor visa you must apply for the Japanese visa in your home country)
2. Your Australian visa type is “Bridging A”.
(You must apply for bridging visa B if you intend to come back to Australia)
3. You have not updated your passport number that is linked to your Australian visa and also did not provide a copy of your old passport to confirm the passport number linked to your Australian visa.

OTHER:

1. You applied for the wrong type of visa.
e.g. you applied for a tourism visa but you needed to apply for a visiting friends or family visa

2. You applied too early (we only accept visa applications within 3 months of your intended travel date for all visas except working holiday which is 1 year)
3. Your documents were in another language. ALL DOCUMENTS MUST BE SUBMITTED IN ENGLISH (also provide the document in the original language)
4. You applied for your visa too late.