Step 1: Determine which type of visa to apply for

Please click here to see the different types of visas and determine which type of visa you need to apply for.

Step 2: Check requirements

Read through the list of requirements for that visa type and prepare (print) all documents listed.
The Consulate cannot print any documents for applicants, please print out and have all documents ready before your appointment.

Step 3: Book an appointment

Book an appointment here. (one appointment PER PERSON including children is required)

Walk-ins will not be accepted.
If you have a Certificate of Eligibility (COE) and are having trouble booking an appointment, please read FAQ #5 here.
If bank records are more than 2 weeks old from the date of printing to the date of your appointment, please print off more recent bank records.

Step 4: Lodge application

- Attend your appointment at the Consulate to submit your application.
- If your application is accepted, you will receive a receipt with the expected outcome (collection) date for your application.
- Await the outcome of your application until that date (general processing times can be found here).
- For those who incur a fee for the visa, prepare cash to bring in on your collection date.

Passports must be kept at the Consulate with your application until the outcome date.
Card payment is not available, CASH ONLY.

Step 5: Collect passport/visa

Visit the Consulate during opening hours on or after the outcome date specified on your receipt to collect your passport/visa.

Double check your name, passport number, date of birth, nationality, gender, visa period of stay and expiry before leaving the Consulate to ensure there are no mistakes on your visa.
CASH ONLY, no card payments.
Appointments are NOT required to collect your passport/visa.
Early collection is not possible, calling will result in the same response.
Please check our office closure dates.
Besides the receipt, the proxy representative must also bring:

   1) An authorisation letter from the applicant
   - the letter must be the original copy and signed in pen (no photocopies and no electronic signatures)
   - both the applicant's name and the representative's name must be the FULL NAME (including any middle names etc.) as per valid photo ID
   - the applicant's signature must match the signature in their passport

  2) Valid PHYSICAL photo ID so a photocopy can be made for our records, OR an exported PDF copy as per
     https://www.qld.gov.au/digital-licence/using-your-digital-licence-app#printable

Notes

There is no expedited processing for visas. Applications are open 3 months prior to intended arrival in Japan (1 year prior for working holiday visas) so please ensure you plan ahead to apply with ample processing time.
The Consulate cannot print documents for you - please ensure all documents are printed before to arriving for your appointment.
If you are more than 5 minutes late for your appointment, it may be cancelled to due insufficient time to review your application. Please contact the Consulate in advance if you believe you will be more than 5 minutes late for your appointment.
Each applicant requires an appointment EACH, including children.
Each applicant (including children) must have their own separate set of documents each - documents cannot be shared between applicants as each application is processed separately and individually.
If children are not able to attend the appointment, please check here (FAQ #7).
Additional documents may be required if necessary.
Documents submitted with the application will not be returned (except passport and original Certificate of Eligibility).

IN PERSON – VISA APPLICATION